![]() What’s a hard return?īefore we get started, I want to mention that the term hard return refers to manually pressing Enter to wrap text to the next line. Enter =Rand() into a blank document to create a few paragraphs of text, as I did. There’s no demonstration file you don’t need one. Word Online doesn’t support special-character searches yet. I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use earlier versions. SEE: 83 Excel tips every user should master (TechRepublic) It’s not right or wrong, but in this article, I’ll show you how to use the Replace feature to delete and add hard returns. That’s because someone used hard returns instead of altering the text style to add white space. It’s not uncommon though, especially with older documents that you inherit to find more than one hard return between paragraphs. You press Enter only when you’re ready to start a new paragraph. In a Word document, you usually allow Word to wrap to the next line as you enter content. Image: iStock/Sonja Rachbauer Must-read Windows coverageĭefend your network with Microsoft outside-in security services ![]() Fortunately, it's easy to add and replace those hard returns using Word's Replace feature. Too many or too few hard returns can ruin an otherwise professional looking Microsoft Word document. InDesign’s composition engine will treat words or numbers joined by the nonbreaking characters as single words and no manual editing will be required.How to use Replace to remove or add hard returns in a Word document The top example does not have a nonbreaking space before the “B.” In the second example, the nonbreaking space keeps “Sketchbook B” together. I find this useful when I want to keep a person’s name or a company name together on a single line. The nonbreaking space is also found under the Type Menu (Type > Insert White Space > Nonbreaking Space). The top example does not use nonbreaking hyphens in the phone number while the bottom example does. Use this if you have a phone number that you don’t want to break over two lines. The nonbreaking hyphen is buried in the Type Menu (Type > Insert Special Character > Hyphens and Dashes > Nonbreaking Hyphen). ![]() Second, any changes you make to the text forces you to manually change the wrapping again. First, InDesign’s paragraph composition method sometimes makes it hard to rewrap the text. ![]() You can try to insert manual breaks to make it flow correctly, but this has drawbacks. But occasionally you end up with a phone number or a proper name you don’t want separated between two lines. In almost all cases, this is exactly what you want. ![]() InDesign will break a line wherever there is a space or a hyphen. Hidden in the Type Menu are two special characters that can save you some time and effort in InDesign - nonbreaking hyphens and spaces. ![]()
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